Abstract illustration of a network of connected points meeting at a single bright junction

Automate and connect your business systems in one central hub.

Save time. Reduce costs. Grow faster.

We automate the work your team does by hand between systems: orders, stock, jobs, invoices and payroll. One central hub connects them, so each record is entered once and every department works from the same numbers.

Request a free 20-minute call

Brisbane based. Built for Australian businesses turning over $1–5 million.

OrdersEmailStockAccountsDashboardFreightAutomationAI AgentHUB

One hub, every system. Orders, stock, accounts and freight share the same record.

361 of 383

invoices matched on the first run at Raw Blend

6 stores, 1 hub

one QuickBooks company, 52 automations

Pay as each stage is approved

On builds over $10,000 you see each stage working before it’s invoiced.

Staged payments on larger buildsYou own the codeWork directly with the builderSee the work

What a central hub actually does.

As a business grows, it picks up a system for each job: an online store or order portal, accounting software, a stock spreadsheet, a job or CRM system, a freight account, payroll. Each one works on its own. None of them share information, so your staff fill the gaps by re-typing orders, exporting spreadsheets and checking one screen against another.

A hub sits in the middle. Every system sends its information in, the hub applies your business rules once, and passes the right details to whichever system needs them next.

Nobody re-types it. Sales, the warehouse and accounts all see the same order, the same stock count and the same invoice. The same idea works for a quote that becomes a job, a work order and an invoice.

One customer order, moving through a business with a hub

  1. The order comes inFrom your website, a wholesale portal or an email. The hub records it once.
  2. Stock is checkedIf you are running short, a purchase order is drafted for your supplier.
  3. The warehouse picks itThe pick list is ready and the order goes to your freight system.
  4. The invoice is raisedIn your accounting software, with the tracking number added when it ships.
  5. Anything odd goes to a personAn unknown product code, a changed price or a duplicate invoice, with the reason.

If a reliable rule can automate something, we use a rule. If two systems need connecting, we integrate them. AI comes in when a document needs understanding, an email needs interpreting or a decision needs context — not everywhere by default.

Signs your business has outgrown its systems.

If two or more of these sound like your office, the systems are costing you staff time every day.

The same job is typed in three times

A quote goes into one system, gets re-typed as an order in another, then again as an invoice in your accounting software. With a hub, the quote becomes the order, the work order and the invoice without anyone keying it again.

See how systems connect

Departments argue over whose numbers are right

Sales has one stock figure, the warehouse another, and accounts a third. A hub keeps orders, stock and invoices in step, with a dashboard showing today’s figures.

See operations dashboards

Mistakes turn up at month end

A missed invoice or a double payment sits unnoticed until someone reconciles. A hub checks records every time it runs and flags a mismatch the day it happens.

See accounting integrations

With a hub, it happens once.

Each record is entered once, checked against the other systems and passed to whichever system needs it next. Anything that doesn’t match goes to a person with the reason.

See what a central hub does

Keep the systems you have. Connect them.

Most businesses don't need to replace their software. They need it to share information. The hub is custom software written for your business: it reads from the systems you already pay for, applies your rules, and writes back to them. You own the code.

Systems we have connected

  • Shopify
  • QuickBooks Online
  • ShipStation
  • ServiceM8
  • Google Sheets
  • Microsoft 365
  • Australia Post
  • CSV and Excel supplier files
Hub · TodayAll systems running
Orders synced128
Invoices raised121
Needs review3

Needs a person

  • Order #1052Unknown product code
  • INV-2240Price changed since quote
  • Supplier file2 items unmatched

Recent runs

  • Supplier pricesHeld for review
  • Tracking to invoices34 updated
  • Stock syncDone
Sample dashboard with example data.

Information comes in from

  • Online store or order portal
  • Customer and supplier email
  • Supplier price and stock files
  • Quotes and job requests

Your central hub

Custom software, running for your business and owned by you.

  • Each record entered once
  • Your pricing, stock and approval rules applied in one place
  • Records checked against each other on every run
  • Anything unclear sent to a person, with the reason

And goes out to

  • AccountingInvoices, bills, payments
  • Stock and warehousePick lists, purchase orders
  • Freight and dispatchShipments, tracking
  • CRM and job systemCustomers, jobs, schedules
  • Management dashboardToday's orders, stock and cash

Before a hub. After a hub.

BeforeAfter
An order typed into the store, then accounts, then the freight systemEntered once. The hub raises the invoice and sends the order to dispatch.
Warehouse staff copying tracking numbers into invoices by handTracking added to the matching invoice when the order ships
Supplier price lists recalculated product by productYour markups applied to the whole file. Unmatched items flagged for review.
Sales, warehouse and accounts each keeping their own spreadsheetEveryone working from the same orders, stock and invoices
Errors found when someone reconciles at month endRecords checked on every run. Mismatches flagged straight away.

Less admin. More business.

Real businesses. Useful software.

Raw Blend · six Shopify stores

Six stores run from one hub.

Raw Blend sells through six Shopify stores, from blenders to commercial fridges. Its orders, stock, supplier prices and invoices run through one hub we built and still look after.

  • 361 of 383 invoices matched on the first tracking run. The rest went to a person.
  • Big price swings refused. A supplier list that would shift too much of a range isn’t applied.
  • AI sorts the inbox and drafts replies. Staff read and send every one.
See how six stores share one back office

Blinds and shutters manufacturer

One record from quote to invoice.

95.6%of 4,956 past jobs gave the same cut sheet under the rebuilt rules, drawn from 25,300 jobs.

It replaced an old quoting program, MYOB and spreadsheets, and runs the factory every day.

See operations dashboards

Jentec Electrical

Supplier prices, ready to import.

Jentec Electrical Margin Manager importing a supplier price list

Margin Manager applies stored markups to a supplier price list and produces a ServiceM8-ready file. Unmatched items are flagged.

See how this works

Got a job like this in your business?

Request a free 20-minute call

From “there must be a better way” to part of your working day.

We agree the scope, delivery schedule and checks before the build. A focused automation and a larger internal system need different plans.

  1. 1. Understand the job

    Walk Zac through the task, the tools involved and where time is being lost. We check whether there is a worthwhile fix.

  2. 2. Build and check it

    Agree the scope and price. Try the software with representative data and check the exceptions before it goes live.

  3. 3. Use it and hand it over

    Get operating notes and help using the system. Review it against the agreed outcome, then decide whether more work is worthwhile.

What it costs, and how long it takes.

Every build is priced on its scope and size: how many systems it connects, how many rules it applies, and whether it needs AI agents. You see the scope, the price and the payment stages before any work starts.

If the saving won't justify the price, we say so before you spend anything.

A single automation

One job across one or two systems, such as adding tracking numbers to invoices or importing a supplier price list.

Price
From about $1,000
Timeframe
About a week

A hub for a few systems

Two or three systems sharing orders, stock and invoices, with checks between them. Most hubs start here and add departments over time.

Price
Priced on scope
Timeframe
A few weeks to a few months

A hub across the whole business

Every department connected, with management dashboards, automations and AI agents.

Price
Up to $50,000 or more
Timeframe
Up to about six months

On larger builds, see each stage working before you pay.

Builds over $10,000 have nothing due up front and no lump sum at the start or the end. They’re split into stages sized to the job, whether that’s two stages or ten. Smaller jobs are a 30% or 50% deposit to start and the remainder on completion.

  1. We build a stageIts scope and price are agreed before work starts.
  2. You see it workingWe show it running and your team tries it.
  3. You approve itOnly then is that stage invoiced.
  4. The next stage beginsRepeat until the whole build is handed over.

Builds that use AI agents carry a monthly maintenance fee to keep the agents running. You own the code either way.

Want to know whether your task is worth automating?

Request a free 20-minute call

You work directly with Zac.

I’m Zac, the Brisbane-based builder behind Arclight AI. I work with business owners to understand the task, build the software and help the team use it.

My work spans a multi-store automation platform for Raw Blend, the system that runs a Brisbane manufacturer from quote to invoice, and pricing tools for trade businesses. You speak with the person building your system through discovery, delivery and support.

Your code and operating notes

The handover explains how the system runs and what another developer needs to maintain it. Where practical, service accounts sit under your business.

Clear boundaries and support

We agree what the system can access, which actions need human review and the support arrangements before delivery.

Before we get started.

What does the first call involve?

We talk through the repetitive task, the tools involved and what a useful result would look like. Zac then confirms whether discovery or a scoped build is a sensible next step.

How much does it cost?

It depends on scope and size. A simple automation starts from about $1,000. A hub connecting a few systems is priced on its scope, and most start small and grow. The largest builds, a hub across every department with dashboards and AI agents, can run to $50,000 or more. Builds with AI agents carry a monthly maintenance fee to keep them running. Jobs under $10,000 are a 30% or 50% deposit to start and the remainder on completion. Builds over $10,000 have nothing due up front: they’re split into stages sized to the job, and you pay for each stage once you’ve seen it working and approved it.

Do we have to replace our existing software?

Often we can work around it. We check the available APIs, exports, permissions and vendor limitations before agreeing how the systems will connect.

Does every project need AI?

No. Predictable calculations and data transfers often need conventional software. AI can help with less structured inputs such as emails or documents, with review steps where appropriate.

How long will it take?

A simple automation can be running in about a week. A multi-system hub can take up to about six months. We agree the delivery schedule once we have reviewed the job and the systems involved.

What happens after delivery?

You receive the code and operating notes, with help using the system. Acceptance checks, fixes within the agreed scope and any ongoing support are set out in the project agreement.

What if we need another developer later?

You own the code and receive the configuration and operating notes. Another developer can take over, although they will need time to understand the system and its dependencies.

Which of your systems should be talking to each other?

Most growing businesses run several systems that don't share information. The first step isn't buying more software — it's finding where your team fills the gaps by hand.

What happens next

  1. 1
    Tell us about your systems.Zac reads it and emails you within one business day to arrange a time.
  2. 2
    Talk it through.A free 20-minute call about the systems you run, where information gets re-typed, and what a useful result would look like.
  3. 3
    Get a straight answer.Zac tells you whether discovery or a scoped build makes sense. If the saving won't justify the work, he says so.
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