Stop retyping information between your business systems.
Connect the tools your team already uses so orders, tracking details and other records move between them without someone copying every field.
The same record, typed again and again.
An order arrives in your online store. Someone types it into the accounting software, then again into the freight system. When it ships, someone copies the tracking number back onto the invoice.
Each copy only takes a minute. Across hundreds of orders a week it adds up to hours, and every copy is another chance for a typo nobody notices until a customer calls.
What we build.
Map the fields
We list every field that moves, where it starts and which system owns it.
Set the matching rules
How a shipment finds its invoice, what counts as a duplicate, and what happens when nothing matches.
Build the transfer
It runs on a schedule or when something changes, skips records already synced and logs every run.
Send the unclear ones to a person
Anything ambiguous goes on a list for someone to check, with the reason, instead of being guessed.
Raw Blend: tracking numbers onto invoices, every hour.
Warehouse staff at Raw Blend were copying tracking numbers from ShipStation into QuickBooks invoices by hand. That job is now one of 52 automations in the hub we built for their six Shopify stores.
- 361 of 383 invoices matched and updated on the first run, clearing a month’s backlog.
- 22 left for a person because they were ambiguous. The sync does not guess.
- Every hour new tracking numbers are added to the matching QuickBooks invoices.
- Already-synced invoices are skipped, so a run can repeat without doubling anything up.
What stays in your control.
- You own it. The code, the credentials and the operating notes stay with your business.
- You decide what runs on its own. We agree which changes happen automatically and which wait for a person to approve.
- You pay as the work is proven. Jobs under $10,000 are a 30% or 50% deposit and the remainder on completion. Larger builds have nothing up front and are paid stage by stage, each after you’ve approved it.
- The price is agreed first. You see the scope and price before any work starts, and every run is logged once it’s live.
What it costs.
A single automation starts from about $1,000 and can be running in about a week. A hub connecting a few systems is priced on its scope. The largest builds, across every department, can run to $50,000 or more over several months.
Jobs under $10,000 are a 30% or 50% deposit to start and the remainder on completion. Builds over $10,000 have nothing due up front: they’re split into stages sized to the job, whether that’s two or ten, and each stage is paid once you’ve seen it working and approved it.
Questions we get asked.
What if one of our systems has no API?
Many systems still accept file imports or exports. We check what each system allows before quoting, and we tell you if a connection would not be reliable enough to build.
What happens when a record doesn’t match?
It is held for review with the reason it was held. Nothing is forced through.
Can it run more than once safely?
Yes. Each run checks what has already been transferred and skips it.
Tell us about your systems.
Request a free 20-minute call. Zac will email you within one business day to arrange a time.
Request a free 20-minute call